How do I add or remove challenge participants?

Managing who is in a challenge is straightforward. You can add participants one at a time, in bulk, or let the system handle it automatically with target audience filters.

Adding Participants Individually

1. Go to Challenges and open the challenge you want to manage.
2. Click Manage to open the Manage Challenge page.
3. Navigate to the Participants section.
4. Use the search bar to find an employee by name or email.
5. Click Add next to the employee's name.
6. The employee is immediately enrolled and will see the challenge in their app.

Adding Participants in Bulk via CSV

For adding many participants at once:

1. On the Manage Challenge page, go to the Participants section.
2. Click Bulk Add or Upload CSV.
3. Prepare a CSV file with employee email addresses (one per row).
4. Upload the file.
5. Review the preview — the system will flag any emails that don't match existing employees.
6. Confirm the upload.

Tip: You can download a template CSV from the upload page to make sure your file format is correct.

Removing Participants

1. On the Manage Challenge page, go to the Participants section.
2. Search for the participant you want to remove.
3. Click Remove next to their name.
4. Confirm the removal.

The participant will no longer see the challenge in their app. Their historical data (steps, scores) is retained in the system for reporting purposes.

Note: Removed participants will not receive any further notifications for that challenge.

Auto-Enrollment via Target Audience

Instead of manually adding participants, you can set a Target Audience during challenge creation. The system will automatically enroll employees who match your filters (department, country, age range, etc.).

There are two auto-enrollment modes:

• Enroll immediately: The system adds all matching employees right away.
• Enroll when active: The system waits until an employee becomes active in the app, then enrolls them.

For full details, see How Do I Set a Target Audience for a Challenge?.

Late Joining

Participants who are added after a challenge has already started can still join. Here is how it works:

• Their score is calculated from their join date, not from the challenge start date.
• They will not retroactively earn points for weeks or tasks they missed.
• They appear on the leaderboard immediately and can start competing.

This makes it safe to add new participants mid-challenge without giving anyone an unfair advantage.

Re-Adding a Participant Who Quit

If an employee voluntarily leaves a challenge (quits from the app) and you want to bring them back:

1. Search for the employee in the Participants section.
2. Click Add — the system allows re-enrollment even after a quit.
3. The employee is back in the challenge and can resume participating.

Note: Their previous score data may or may not carry over depending on the challenge type. In most cases, they start fresh from the re-join date.

Quick Reference

Action	How
Add one participant	Search by name/email → Click Add
Add many participants	Upload CSV with emails
Remove a participant	Search → Click Remove
Auto-enroll by filters	Set Target Audience during challenge creation
Late join scoring	Score counts from join date
Re-add after quit	Search and add again

---

Need more help? Contact your Vantage Fit account manager or email support@vantagecircle.com.

Related articles:

• How Do I Manage an Active Challenge?
• How Do I Set a Target Audience for a Challenge?
• What Challenge Formats Can I Create?