Editor's pick : Get colorful insights on how to create wellness calender for your employees!

10 Organization Tools for ADHD to Maximize Productivity at Work

10 min read
Last Updated on 28 May, 2024

Do you ever feel like you're constantly playing catch-up at work? Papers pile up on your desk, deadlines sneak up on you, and you can't seem to find that crucial document you swore you just had. If you have ADHD, these struggles can be all too familiar.

Workplace ADHD is hardly discussed or not discussed at all. Most people mistake those with ADHD for being lazy or distracted, but they are the most organized people. And highly organized people aren't born; they are made.

Attention deficit hyperactivity disorder (ADHD) can significantly impact organizational skills. Difficulty focusing, managing time, and keeping track of information can lead to frustration and decreased productivity at work.

But fear not, there's hope for conquering the chaos. By implementing practical organizational tools, you can streamline your workflow, boost your productivity, and achieve a sense of calm during the workday.

This blog serves the purpose of helping you to equip yourself with practical tools to stay organized at work.

Common Organizational Challenges for Adults with ADHD at Work

"Out of sight, out of mind" is a familiar phrase that can hit a little too close to home if you're diagnosed with attention-deficit/hyperactivity disorder (ADHD). ADHD can make it challenging to remember essential details without clear reminders.

You might often face specific organizational challenges at work if you have ADHD. Some of the most common roadblocks are as follows:

  • Prioritizing tasks: Deciding which tasks are most essential and tackling them first can be overwhelming.

  • Time Management: Lack of time management skills and keeping track of deadlines is a constant battle.

  • Keeping track of deadlines: Dates and deadlines can easily slip out of mind,due to lack of organizational skills leading to missed deliverables.

  • Getting Lost in Information: Important documents and notes can become lost in the shuffle, causing delays and frustration.

  • Financial Management: Budgeting, tracking expenses, and paying bills can be daunting.

Inattention, impulsivity, and hyperactivity are the core symptoms of ADHD. Fortunately, you can overcome these hurdles with the right tools.

How Do You Organize Your ADHD At Work?


Getting organized is the crucial step toward reaching your goals, but it can be challenging if you have ADHD. Although there are many ADHD apps and tools available to help you manage your ADHD at work, not all of them are effective. If you constantly find yourself buying planners, folders, or calendars that have just been added as dormant countertop clutter, it's time to seek the tools that fit you.

Finding the right organizing tool for ADHD can be a lifelong thing. And low motivation and lack of brain focus can get in the way of trying to get organized.

Here are a few tips for organizing your ADHD at work -

  1. Make a to-do list and write down all your tasks for the day.

  2. Take baby steps first. Try to complete one task at a time.

  3. Try to take breaks in between, as it will help you stay focused and prevent burnout.

  4. Try to minimize your distractions at work.

  5. Try to keep your workspace as simple as possible.

Suggested Read: Positive Distractions At Work: 4 Ways To Boost Productivity

10 ADHD Organization Tools For Work


Adults with ADHD can face serious performance issues in the workplace. These issues aren't always addressed due to a lack of awareness or a support system. Often, employees with ADHD struggle to find the right tool or app to stay on track or motivated at work.

Not only those with ADHD but almost everyone in this highly distracting modern world needs some help navigating, establishing goals, managing time, and practicing healthy habits. To support or cope with their symptoms.

Here's a toolbox filled with effective organizational aids to combat the challenges mentioned above:

1. Time Management


When it comes to organizing or managing your time at work, you'll be surprised by the number of available apps for ADHD. But focus apps are the best ones if you want to be more productive and less distracted by constant pop-ups when you're working.

Time management can be achieved using apps like Toggl, Rescue Time, or Clickity to track time spent on tasks and analyze productivity patterns.

These apps are designed to help you avoid distractions and stay on track so that you can accomplish more in less time. They target specific distractions that might derail your productivity at work, so they are the perfect apps for organizing ADHD at work.

Focus apps help to limit your time on certain websites and help you focus more. Since, with ADHD, you're constantly at risk of straying from one app or site to another or scrolling through social media amidst work, sustaining attention to one task at a time can be challenging.

However, with focus apps, getting your share of work done has become somewhat possible without being criticized for it.

2. Digital Planners or Calendar


One of the most conventional yet effective tools for organizing ADHD at work is a calendar or a task planner.

You can keep track of your meetings, project submissions, or even deadlines by simply marking the dates on a calendar, either a good old paper calendar or a digital one.

A digital task planner is an effective way to organize your lack of focus as it aims to remind you of your daily goals or tasks, but a paper calendar is more beneficial for a beginner. You can use Apps like Google Calendar, Todoist, or Evernote, which allows you to create schedules easily, set reminders, and manage tasks.

3. The Pomodoro Technique

The Pomodoro Technique is a time management method that requires you to split your day into blocks of focused work and breaks.

This time management method involves working in focused 25-minute intervals with short breaks in between. Tools like Focus Keeper can help you implement this technique effectively.

Did you know that the word "Pomodoro" is Italian for tomato and the name of a time management technique created by Francesco Cirillo?

4. Timers and Alarms

If you're struggling with managing time or finding it hard to get things done at a certain pace, then you might be dealing with ADHD yourself.

But having a timer with you can come to your aid at such times. Utilize visual timers or set alarms on your phone to stay on track and avoid getting lost in tasks. You don't always have to use a digital timer; you can also get a rather simple dial timer. You can keep a timer in every room where you supposedly have work or meetings or even carry one.

You can customize the timer according to your day-to-day tasks and proceed with your day without losing track of your time.

If you are on a lunch break and on a time crunch, you can set your timer accordingly so that you miss out on your work simply because you were scrolling through your phone.

5. Create a to-do-list

Keep your to-do list and reminders on a board at your desk or workspace for better prioritization. It might be a better option than a planner because it's more likely to be seen and used. Plus, there there's no risk of misplacing the board! You can use a physical to-do list or a digital one to break large projects into manageable steps.

When you are trying to concentrate at work, you should avoid listening to music with lyrics or chaotic music without a distinct rhythm.

6. Sticky Notes


Organizing your work with sticky notes is one of the easiest ways to get things done. Sticky notes can be an excellent tool for reminding you of tasks simultaneously without complicating things further since almost everyone today has access to a desk.

For example, if you have an essential reminder for a meeting or a call at work, you can write it down on a sticky note and slap it against your desk board or laptop.

Suggested Read: 12 Must-Have Features For Every Health And Wellness App

7. Mood Tracker


Using a mood tracker, you can track your mood, thoughts, focus, and energy levels. A wellness or health app with built-in functionality will allow you to log your mood every day and its contributing factors. You can monitor how these changes throughout the day and identify recurring triggers.

8. Website Blockers

Having ADHD means the constant battle to stay motivated at work and fighting the urge to get distracted. If you mindlessly scroll through websites and random pages, you can benefit from the help of website blockers. It will temporarily block the websites to help you resist the temptation to scroll through websites unrelated to your work.

Some of the readily available website blockers are -

  • Freedom- Allows you to block access to specific sites across multiple devices.

  • Limit – it is a Chrome extension that lets you restrict websites to a certain amount of time each day.

  • Stay Focused- It is a free Chrome extension that blocks distracting websites.

Suggested Read- Mindfulness Tracking: Cultivating Inner Peace and Awareness

9. Physical Exercise

Evidence and studies show a link between exercise and better focus. Any kind of physical exercise, such as running or walking outside for a breath of fresh air, can help you become more focused and pay attention to details.

It further helps you deal with ADHD symptoms like hyperactivity, inattention, and impulsiveness. Taking frequent breaks can seem quite counterintuitive and make your ADHD even worse. So, instead, taking yourself outside for a walk or engaging in any fun physical activity can help you get your focus back.

Suggested Read: The Benefits Of Outdoor Activities For Work Productivity

10. Brown noise/ Binaural beats


Brown noises, commonly known as binaural beats, are lower frequencies that soothe your brain's resting state. The idea behind using music to help people with ADHD is that it suppresses the brain's ability to focus on irrelevant stimuli. It helps you to relax at work and harness the neurons in your brain to increase your ability to focus and get less distracted.

The brown noise cancels out the other sounds, so you're not easily distracted. It plays the lower frequency louder, and the higher frequencies are softer. It helps in relaxation, mimicking the resting state of the brain, which is again helpful for you to focus better.

Often, employees with ADHD, or people in general with ADHD, struggle with alertness and find it difficult to focus on tasks and meet deadlines at work. Brown noise helps to stimulate their brains into a state of alertness, allowing them to be more focused.

You can find these beats on various apps like Spotify and YouTube. You can choose anything for these. It could be a jet engine, thunder, rain, waves, or a storm.

The idea behind using music to help people with ADHD is that it suppresses the brain's ability to focus on irrelevant stimuli. It allows the attention to be directed to the stimuli that are selected early in the selection process.

How Can You Determine If A Tool Is Effective For ADHD?

There is no one-size-fits-all organizational tool for ADHD. It is possible for some tools to work perfectly for some people, but only for some. Here's how you can assess a tool's effectiveness:

1. Ease of Use

a. Is the tool intuitive to use, or must you learn it slowly?

b. Does it offer clear instructions and tutorials?

c. How user-friendly and visually appealing is the interface (particularly for those who struggle with focus)?

2. Customization Options

a. Can you customize settings and features according to your preferences and needs?

b. Can you create custom categories, labels, or reminders?

c. Does it offer flexibility in how you organize and manage your information?

3. Integrating with Other Tools

a. How well does the tool integrate with other productivity software you already use?

b. Can it import or export data from other platforms, minimizing the need for manual data entry?

c. Streamlined integration can save you time and reduce frustration.

4. Impact on Focus and Productivity

a. Does using the tool help you stay focused on tasks and avoid distractions?

b. Do you experience an increase in your overall productivity after implementing the tool?

c. Track your progress and monitor how the tool impacts your workflow and ability to meet deadlines.

By considering these factors and actively evaluating the impact on your work style, you can identify the most effective organizational tools to support your success with ADHD at work.

Begin with a Vantage Fit Demo! Schedule one now! And, Start Your Corporate Wellness Journey Today

Summing It Up

Thus, coping with ADHD at work can be challenging, but it is not impossible. With the right strategies and organizational tools for ADHD, you can minimize the daily obstacles you face. It can help you maximize your productivity at work without making it complicated.

Apps and tools can become messy, but sticking with simple ones and staying consistent will benefit you. Also, there is no shame in asking for help if you still need help managing your habits at work.

I hope this article helped you to understand what ADHD at work looks like and how organizing tools for ADHD can come to your aid.

Frequently Asked Questions


1. What Are Some Good Organizing Tools For ADHD?

Some good organizing tools for ADHD are planners, calendars, Digital tools like Evernote apps, task manager apps like Trello, asana, and note apps like apple notes and focus apps.

2. What Are Some Tips For Using Organizing Tools Effectively With ADHD?

Make sure to prioritize tasks and break them down into smaller, manageable steps.

Use reminders and notifications to help you stay on track.

Keep your tool simple and avoid overwhelming yourself with too many features.

3. How Can I Choose The Best Organizing Tool For Me?

When choosing the best tool for you, consider your personal preferences, such as if you prefer digital or physical tools. Also, Think about the specific needs and challenges of your ADHD, such as if you need a tool that can break tasks into smaller, manageable steps.

This article is written by Neha Yasmin who is a content marketer at Vantage Circle. A selenophile with a penchant for discovering great meals and drinks. Is a self-proclaimed binge racer with a knack for cooking in her spare time. For queries, reach out to editor@vantagecircle.com

Vantage Fit Logo

Vantage Fit - A complete AI-Powered Solution for seamless implementation of your Corporate Wellness Program to nurture a healthy and engaged workforce

Schedule a Vantage Fit Demo

How Corporate Wellness Program can Help Your Organisation


Discover Personalized Corporate
Wellness Solutions Today !

Get Corporate Wellness Tips



Subscribe to our blog today


Download Corporate
Wellness Guide