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17 Workplace Safety Topics for Meetings to Discuss

10 min read
Published on 03 January, 2023

Do you often hold safety meetings at work? Employee safety training and meetings are crucial for ensuring employee health and safety. So, you should consider introducing them at your workplace if you haven’t yet.

However, finding the time to hold regular, lengthy safety meetings can be challenging. What you can do is add a shorter safety meeting to these longer meeting sessions. In this article, we'll cover seventeen crucial workplace safety topics that you can cover in your next safety meeting.

Topics for safety meetings range from preventing carpal tunnel syndrome to workplace COVID-19 practices.

What are Workplace Safety Meetings?

Toolbox talks, often known as workplace safety moments, can address a range of subjects. They can discuss topics such as managing risks on the job or acquiring a healthy work environment.

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Safety discussion is a crucial subject for office workers. It is a commitment to fostering a safety culture in the office and on dangerous job sites. An organized safety meeting:

  • Educates the public about workplace dangers and safety measures

  • Allows evaluation of previous safety-related occurrences

  • Enables people to remain vigilant and aware of dangers

Leaders in the workplace can use workplace safety meetings to reiterate safety policies. They can introduce new safety requirements and raise employee knowledge of potential dangers.

Before work begins, a safety meeting or toolbox talk may clarify current and new staff expectations. The topics covered in typical safety meetings range from general advice to industry-specific safety regulations.

Any industry can hold safety meetings. However, the following ones are likely to place a greater emphasis on worker safety and hence may need frequent meetings:

  • Landscaping
  • Material Handling
  • Public Utilities
  • Industry and manufacturing
  • Construction
  • Security and policing
  • Firefighting
  • Trades

Why Are Meetings About Workplace Safety Important?

Meetings about workplace safety are crucial because they help keep employees safe. Employees can learn about potential workplace safety hazards and how to prevent them during these meetings. Thanks to safety meetings, all employees will be informed of the various safety regulations and standards.

Suggested Read: Workplace Health and Safety: Ways to Incorporate It

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The greatest time to impart new knowledge or in-depth safety instruction is not during a safety moment. Instead, these moments should be used to teach the fundamentals of safety to your staff consistently. By doing this, you'll convey to everyone that their safety is a key priority and gradually create a solid safety culture.

Stats and Facts

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The United States Bureau of Labor Statistics reported-

  1. Five thousand one hundred ninety fatal work injuries in 2021, an 8.9% increase from 2020.
  2. Injuries and illnesses reported by employers were 2.6 million in 2021, a 8% decrease from 2020.
  3. Payroll jobs increased in 8 states, while unemployment rates rose in 12 states and declined in
  4. In September 2022, the average cost of union benefits in the private sector was $21.24 per hour worked.
  5. Hiring rates decreased in 8 states while increasing in 5, and job vacancies decreased in 15 states.
  6. November saw a 0.6% drop in U.S. import prices and a 0.3% drop in export prices.

17 Workplace Safety Topics for Meetings to Discuss in your Next Meeting

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As an employer, you can customize your safety meetings to meet specific needs and address ongoing safety issues for your company. Start by discussing accidents regularly occurring in your office premises or talk about safety guidelines employees usually disregard.

Creating a diverse list of topics to include in your training modules is essential. If you want to ensure that you cover all workplace safety factors that apply to employees, here are 17 safety topics for your next meeting on workplace safety:

1. Building Safety:

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The security of the building can be improved by reducing entry points for visitors. Only allowing employees into the premises who have proper authorization can aid in fostering a safe environment. Typically, a secure workplace satisfies the following standards:

  • No unauthorized entry: According to this, only those with a visitor's badge can enter the building without authorization. This frequently applies to the corporation's employees, such as suppliers and business associates.

  • Securing doors: The establishment's doors are locked during regular business hours to avoid unwanted entry. Employees can enter with a key, keycard, or code.

2. PPE:

PPE refers to the protective clothing and equipment (hard helmets, hand protection, eye protection, etc.) that employees wear to keep themselves safe. It is, therefore, essential to inform them about its benefits.

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Having your staff use personal protective equipment (PPE) correctly is one of the easiest methods to ensure their safety. Prescription glasses, shielded hearing aids, foot, and arm guards, and other safety gear must all be discussed and instructed on.

Having workers wear hard helmets is a good idea if there is a possibility of objects falling during work.

3. Safety Training:

Many workers need safety training of some kind. Some jobs and sectors may have higher requirements than others. Meetings are a fantastic opportunity to remind staff members of the necessary training, check their current status, and give simple safety advice.

In your meetings, bring up the subject of opportunities and requirements for safety training. In addition to promoting safety behaviors, investing in safety training for your staff demonstrates your appreciation for them. It gives them a chance to advance their skills.

4. Reducing slips, trips, and falls:

These are typical occupational dangers. A lot goes into it, including slick surfaces, dim lighting, and improper footwear. Remind employees to be aware of these risks and invest in fall protection measures. This will help them to prevent unnecessary injuries.

5. Mental Health and Stress:

The health and safety of employees at work now depend on their mental health and psychological security. It's a good idea to check in with employees. You should monitor their mental health and remind them of the services available during meetings. Remind employees they can always share their feelings privately if they don't feel comfortable sharing them publicly.

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A significant portion of workplace health problems is caused by work-related stress, exhaustion, sadness, and anxiety. Stress and pain can be caused by various circumstances, including uneven task patterns, toxic cultures, infrequent breaks, and many others. Try the following to lessen stress at work:

  • Seek assistance from a mental health expert.
  • Explain psychological issues to your team members.
  • Try meditating and other relaxing methods.

A good workplace culture fosters discussions about stress management and finding work-life balance.

Suggested Read: Workplace Stress: A Huge Issue For Companies Worldwide

6. Stacking:

At offices, when items are stacked improperly, they are stacked in a way that could tip the pile over. The main danger associated with this practice is the possibility of things shattering and falling on someone. In your safety meetings, you can go over proper stacking techniques and how to spot a possibly compromised stack.

7. Heat Exhaustion:

It's crucial to inform workers about heat exhaustion and heat stroke, especially those who work in an environment where they may be exposed to extreme temperatures or other elements.

Consider providing a water cooler and offering staff operating in high-risk regions a chance to escape the heat briefly. These conditions with extreme heat are caused by dehydration and prolonged exposure to the sun. Additionally, you can instruct staff members on the symptoms of heat exhaustion and stroke.

8. Fire Safety:

Safety officials should be bold in reminding employees of the significance of fire safety. They should also inform the employees about the fundamental best practices they need to know in case of a fire.

Fire-Safety

This is not compulsory in every meeting, but a quick reminder now and then is always helpful. So, it's beneficial for your staff to understand the following:

  • Whereabouts of fire extinguishers
  • Usage of fire extinguishers correctly
  • Fire Drills
  • Quick escape routes in case of emergency

Addressing their concerns by including them in your safety meetings is imperative.

9. Reporting Accidents:

Urging employees to promptly and accurately report potential incidents is critical. Encourage reporting of incidents and offer readily available safety gear. This can reduce the number of dangers that an accident presents and enable qualified personnel to address it swiftly.

10. First Aid:

Employees at every level can gain from having first-aid expertise. Even something as simple as stopping bleeding can benefit the team. Also, knowing how to conduct CPR can save lives.

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Consider providing first aid training and letting the workforce know where to get the company's supplies, defibrillators, and other related tools.

11. Workplace Ergonomics:

Workplace ergonomics is a major concern in almost every office. Even individuals who work from home should invest in comfortable furniture. They should look for laptop stands and seats to prevent the development of musculoskeletal disorders (MSDs).

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For workers, poor ergonomics can have disastrous effects. Safety officials must communicate with the employees to know if there is anything the organization needs to do better.

12. Workplace Violence and Harassment:

Violence in the workplace can result from disruptive behavior by staff, clients, visitors, or customers. This violence may be a physical act or threat, intimidation, harassment, and even murder. The policies and procedures that firms must follow during safety meetings to cope with violent workplace acts should be covered.

It is crucial to have a zero-tolerance policy, and you must inform all departments frequently. Employers may also want to offer training so the employees can identify toxic behaviors and learn more about them.

13. Long Shifts and Work Fatigue:

The pandemic has significantly influenced employees’ mental health. The epidemic has resulted in lengthier workdays or shifts for many people (nurses, for example, have seen their workloads increase substantially).

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Over time, this may cause problems like exhaustion or even burnout. These problems continue to be widespread even without the pandemic. During meetings, try to discuss mindful resources and breathing exercises, and practice sessions for your employees.

14. Electrical Safety:

Electricity-related accidents frequently result in fatalities. Every employee should understand how to use electrical tools and equipment at work. Any safety conference must cover the repercussions of working with live wires without appropriate safety equipment or being negligent around them.

15. Drugs on the Job:

Employees who use drugs at work are much more likely to sustain injuries. As we know, the use of drugs has several negative effects. Taking drugs at work results in greater vulnerability to accidents, work turnover, time loss, decreased attentiveness and productivity, and unexplained absences.

So, you should devise drug policies to keep your employees alert. But will they understand the specifics of your drug policy?

For instance: When will you conduct drug tests? What role do prescription drugs play here? Everyone will be on the same page if these issues are discussed, and staff members sign a formal policy. Then your staff will know that you expect them to report to work sober.

Suggested Read: A Definitive Guide On Employee Drug Testing

16. Lock Out/Tag Out procedure:

Proper locking and labeling are required when machines undergo maintenance or cleaning procedures. Employees can use a tag to identify a machine as being "locked out" while it is being cleaned or repaired. Also, you must include every employee in any discussion about locking out machines. This can ensure that nobody tries to operate a device that might break down or act erratically.

17. Communications Issues and Safety:

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Lack of communication among employees might result in mishaps. Clarifying the obligations outlined in a company's safety program can be done well through toolbox talks or pre-work safety seminars.

  • Safety and Health at Work

Workplace health and safety is a shared duty. Both employers and employees are responsible for maintaining workplace safety. Meeting topics like the ones mentioned above are a great way to communicate these responsibilities.

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Ensuring employees work in a safe atmosphere is every employer’s responsibility. Usually, safety protocols are put in place to do this. Additionally, employers must have workers' compensation insurance.

How to Effectively Communicate Workplace Safety Practices?

In the era of COVID-19 testing, it's also critical to understand how to communicate information about workplace risks and safety training. This ensures that the time spent in meetings on workplace safety benefits management and employees.

Aim for the following to run an effective workplace safety moment:

  • Engage your audience: The initial few minutes of a safety briefing should be a two-way conversation between you and your staff. Recognize their worries and provide them a chance to ask questions.

  • Not providing them with manuals: - Reading from a safety manual doesn't sound much fun. It suggests you must prepare for an engaging and fruitful conversation before the meeting.

  • Establish a schedule: It's best to prepare and do your homework in advance. It's also more effective to demonstrate what you're trying to teach them in a presentation.

  • Talk about relevant safety topics: Avoid discussing subjects unrelated to your job.

Conclusion

Many businesses discover that having a weekly safety meeting gives their workers consistency and keeps safety at the top of their priorities.

You may update your employees' understanding of vital safety information in just a few minutes. Your firm will benefit from a safety culture you create by implementing safety moments. You can incorporate these safety meeting topics into your daily or weekly meetings.

This article is written by Daina Barman who is a content writer and marketer at Vantage Circle. Besides being an epicure trying to cook every dish possible, she likes to dance her way around everything. To get in touch, reach out to editor@vantagecircle.com

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